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PG management software: what it is and how to choose one

A register works for ten beds. At thirty beds it starts losing you money: late rent, empty beds nobody noticed, a light bill fight every month. This guide explains what PG management software is and how to pick one that your manager will really use.

By the ZygoRent team · Updated · 4 min read

What is PG management software?

PG management software is an app that keeps the daily work of your PG in one place: rooms and beds, tenants, rent, light bill, complaints, staff and accounts. It replaces the rent register, the Excel sheet and the WhatsApp reminder list.

Some people call it a PG management app or a PG manager app. It is the same thing. Most owners now use it on the phone, because that is where they are all day.

Six signs you need it

  • You have to open the register to know who has paid and who has not.
  • Rent comes late because the reminder goes late.
  • You do not know how many beds are empty today.
  • The light bill split starts a fight every month.
  • You cannot say how much profit each PG made last month.
  • Your manager keeps one register and you keep another.

If two or more of these are true for you, the register is already costing you money.

What good PG management software should do

WorkWhat to look for
Rooms and bedsEvery bed shown as full, empty or on notice, floor by floor.
RentRent added on each tenant's own billing day. Part payments. A receipt for every payment.
RemindersA WhatsApp reminder in one tap, to one tenant or to everyone who owes.
Tenant KYCAadhaar KYC and a signed rent agreement, done on the tenant's own phone.
ElectricityYou enter the meter reading. The bill is split between the tenants in the room.
ComplaintsIssues logged with photos and tracked till they are fixed.
StaffAttendance and salary, with a receipt for each payment.
AccountsIncome, expenses and profit for each property.

How to choose the best PG management software: 10 checks

There is no single best app for everyone. The best one is the one that fits how your PG runs. Use these ten checks.

  1. It works fully on a phone. You and your manager are rarely at a computer.
  2. It counts beds, not only rooms. A PG earns per bed.
  3. It handles part payments and deposits. Tenants do not always pay in full.
  4. It works in your language. Your manager and staff should read it easily.
  5. Tenants do not have to install anything. A link on WhatsApp should be enough.
  6. It takes your Excel sheet. You should not type a hundred tenants again.
  7. It handles more than one property under one login.
  8. It gives receipts and reports as PDF. Your CA will ask for them.
  9. Your data stays yours. Ask what happens to it if you stop paying.
  10. Someone picks up the phone. Ask for a demo on your own property before you pay.

Three mistakes owners make

  • Choosing on price alone. A cheap app that your manager does not open is the costliest one.
  • Not involving the manager. The person who marks rent every day must be in the demo.
  • Entering half the tenants. With half the data, the dues and the profit are both wrong. Put everyone in, once.

How ZygoRent fits

ZygoRent is a PG management app made for Indian owners and managers. It runs on Android and iPhone, in English and nine Indian languages.

  • Beds are shown floor by floor: full, empty or on notice. See property management.
  • Rent is added on each tenant's billing day. You send a WhatsApp reminder in one tap and record the payment when it comes. See rent collection.
  • Tenants do Aadhaar KYC and sign the rent agreement from a WhatsApp link. They install nothing. See tenant management.
  • You can upload your Excel sheet, one row per bed.
  • If your plan ends, nothing is deleted. The app becomes read-only until you renew.

The quickest way to judge it is on your own building. Book a free demo and our team will set up your rooms and beds with you.

Questions owners ask

Which is the best PG management software in India?

The best one is the one your manager will use every day. Check that it works on a phone, counts beds, handles part payments, works in your language and takes your Excel sheet. Then ask for a demo on your own property before you decide.

Can I run PG management software only on my phone?

Yes. ZygoRent runs fully on Android and iPhone. You do not need a computer.

Do my tenants have to download an app?

No. With ZygoRent the tenant gets a link on WhatsApp, does Aadhaar KYC and signs the rent agreement in the phone's browser.

I already have my tenants in Excel. Do I have to type them again?

No. Upload the sheet, one row per bed, and the floors, rooms, beds and tenants come in together.

Replace the register, the Excel sheet and the reminder list with one app.

Download the app and sign in with a 6-digit WhatsApp code. Your first property can be set up in minutes.

Get it onGoogle Play(opens in a new tab)Download on theApp Store(opens in a new tab)

Prefer a walkthrough first? Book a free demo and the ZygoRent team will call you.